Salary Range:$20,000.00 To 22,000.00 Annually

 Position Title: Equipment & Logistics Coordinator

Employment Category: Category C

Permanent/Temporary: Seasonal

Reports to: Director of Outdoor Programs

Exempt/Non-Exempt: Exempt

Schedule (hours and weeks): Full-time

Benefits Eligible: Yes

Total Compensation Package includes Room and Board!

SUMMARY DESCRIPTION

The Equipment and Logistics Coordinator is a three-season, full-time position. With guidance from the Director of Outdoor Programs, the Coordinator works with the program leaders to outfit and ration all overnight field experiences, including Outdoor Classroom programs, Camp Chewonki Leadership Expedition, Camp Chewonki backcountry cabin trips and Chewonki School outdoor experiences such as expeditions, solos, and outdoor skills weekends. The coordinator is responsible for all activities taking place in Chewonki’s Packout facility, which includes maintaining outdoor equipment and food inventories, supervising seasonal Packout staff, and providing support and guidance for all Packout users. 

ESSENTIAL RESPONSIBILITIES 

• Outdoor Programs Food Needs

  • Maintain Food Inventory

    • Monitor the food inventory daily to comply with expectations set by program leaders.

    • Forecast and order supplies as needed while maintaining the established budget.

    • Ensure food deliveries are put away following a first in, first out rotation.

    • Collaborate with kitchen and farm managers for additional food needs.

    • Utilize spring time to prepare appropriate foods in bulk for in-season use.

    • Maintain strong working relationships with vendors.

  • Oversee Food Packing

    • Provide safe food handling training and oversight of staff food packing as aligned with ServeSafe protocols.

    • Prepare food for extended trip resupplies.

• Outdoor Programs Equipment Needs

  • Maintain Outdoor Equipment Inventory.

    • Oversee equipment inventory and coordinate as-needed equipment orders.

    • Work with field staff and program leaders to stay current on gear related trends and improvements.

  • Repair Broken Outdoor Equipment

    • Complete in-house repairs to equipment when possible by maintaining an inventory of spare parts and repair equipment to facilitate repairs and maintenance by staff.

    • Coordinate needed repairs via an outside vendor. 

  • Equipment use and storage

    • Update and oversee the system for tracking equipment use.

    • Ensure equipment gets returned, cleaned, repaired, and stored correctly.

    • Oversee all equipment storage areas. 

• Provide leadership and support of a positive team environment

  • Create a welcoming, positive and supportive culture within Packout.

  • Answer questions and problem solve in a collaborative and supportive manner.

• Staff supervision, training, and scheduling

  • Oversee Outdoor Educator support tasks/project time in partnership with the Outdoor Classroom administration team. 

  • Train staff in equipment use, maintenance, and the use of Packout resources and systems.

  • Ensure the Packout area is tidy through strong training of users and through cleaning areas that have been forgotten or neglected.

  • Assign equipment in coordination with program leaders and field staff.

  • Supervision of the Summer Equipment Assistants

    • Assist with the hiring and supervision.

    • Work with the DOP to create a staff schedule that ensures adequate coverage of the Packout facility, drives, and on-call needs. 

QUALIFICATIONS

• Must be at least 21 years old.

• High school diploma or equivalent.

• Valid Driver’s License approved by Chewonki’s insurance carrier.

• Current Wilderness First Responder certification.

• Must pass the background check process. 

• Ability to lift up to 50 lb and work in an active, outdoor environment in a variety of weather conditions.

• Ability to live and work in a small community. 

• Ability to within a Monday to Friday five (5) day work week during the Spring and Fall, and a five (5)  day work week during the Summer, that regularly includes the weekend shifts.

• The Chewonki Foundation requires that 100% of staff are vaccinated against COVID-19, as allowed for by the U.S. Equal Employment Opportunity Commission. Proof of completed COVID-19 vaccination will be required upon acceptance of a job offer.

PREFERRED QUALIFICATIONS

• Experience in the outdoor or experiential education field.

• Maintain Maine State Trip Leader Permit.

• Current ServSafe certification or ability to achieve certification.

APPROXIMATE 2023 DATES  

Position Start Date: Feb 27, 2023

Position End Date: November 10, 2023

SALARY AND BENEFITS

Salary:  The salary range for this position is $20,000-$22,000 annually, depending on experience.

Room and Board: As part of your employment this position includes room and board. This includes a private room in the Snow Squall property in Wiscasset with a private bathroom, shared kitchen and shared living spaces.  Meals are provided when on-campus programming is happening. 

Paid Time Off: This position will accrue one half (.5 day) Paid Time Off day each pay period.  PTO is taken with supervisor approval in consideration of program schedule. 

Health Insurance: Health insurance is available in accordance with the Affordable Care Act as a Category C employee.